Do you know if your audio-visual systems are being used effectively?
It seems only fitting to begin a post about analytics by dropping some data for you to digest. According to market research from Density.io, global average meeting room utilization is only 30%. Furthermore, when meetings are in session, only 40% of seats are filled on average. And while most meeting rooms can hold at least six people or more, the average meeting size is less than four people.
Yikes. Considering the financial investment (we’re talking in the billions) to design, build, and maintain conference rooms and meeting spaces with expensive audio-visual systems, the above statistics are disheartening. That’s right: failing to utilize your business’s meeting spaces and technology systems properly can have a significant impact on your bottom line.
You can create more effective meeting environments by equipping your workplace with analytics solutions that track and document how your spaces and systems are used. Keep reading to learn more about the effect that meeting room data can have on your Scottsdale, AZ, or global business.
The one-size-fits-all conference room is no longer sufficient for mixed workforces
The modern workplace is undergoing a profound paradigm shift in 2021. Full-time in-office work is no longer the norm; instead, the new hybrid workplace includes an eclectic mix of full-time remote employees, full-time in-office employees, and part-time remote and in-office workers.
In the wake of these shifts, organizations must rethink one of the most foundational components of the modern office: meeting rooms. How does meeting room design need to pivot to meet the needs of globally dispersed workforces? Below, we outline four considerations your organization should keep top of mind to design effective and productive meeting spaces for your office locations in Scottsdale, AZ, and throughout the world.
Learn how Crestron UC products and services help organizations thrive in workplaces that are no longer tied to a physical location
The COVID-19 crisis in 2020 catalyzed a massive shift toward remote work on a scale unheard of until now. December 2020 data from the Bureau of Labor Statistics (BLS) indicated that 24% of the workforce (35.5 million people) were working from home at that time.
Multiple surveys taken throughout 2020 have revealed that many employees would like to continue working from home when the pandemic is over. A Pew Research Center survey from December 2020 reported that 54% of people whose jobs can be performed at home would want to work from home all or most of the time after the coronavirus outbreak ends.
And enterprise organizations have discovered — somewhat to their surprise — that remote work hasn’t hindered employee productivity or motivation, as many feared it would. As we move into a future that looks likely to embrace and expand more remote work opportunities, the looming question for businesses concerns long-term sustainability: how do we ensure that people can work together when they’re not together in person?
No longer is the workplace tied to a physical location, a cubicle, and a desktop computer that hasn’t been updated in several years. Instead, the workplace is in the cloud, it’s in the Zoom app on smartphones across America, it’s in shared Google docs, and it’s in laptops across America.
Unified communication (UC) collaboration tools are the bridge that makes the digital workplace possible. UC products and services integrate and deliver multiple communication channels and collaborative tools in a single platform. These platforms are cloud-delivered to facilitate a “work from anywhere” dynamic for hybrid workforces with in-person and remote employees.
Crestron Electronics is one of the manufacturers at the forefront of facilitating communications, collaboration, and productivity in the hybrid workplace. Room systems like Crestron Flex and cloud-based management tools like Crestron XiO Cloud are designed to help commercial organizations of all sizes adapt to the changing landscape of work.
Keep reading to learn how UC products and services like Flex and XiO Cloud provide value to the digital workplace in Phoenix, AZ, and globally.
Meeting room design should facilitate remote communications, collaboration, and productivity
Meetings are a fact of life for the modern employee in today’s workforce. But having a meeting and having a productive meeting are two completely different concepts. A few years back, Harvard Business Review conducted a survey with 182 senior managers. Approximately 71% said that meetings are unproductive and inefficient, and 62% said that meetings miss opportunities to bring the team closer together.
Meeting room design plays a significant role in facilitating productive meetings. Easy-to-use AV technologies foster better communications and more interactive collaboration while eliminating common meeting hiccups like bad audio and IT problems. And good AV design is more critical today than ever as meeting spaces shift to accommodate more video conferencing and remote collaboration.
Are your Scottsdale, AZ, meeting spaces designed with modern challenges in mind? Let’s take a look at two common meeting spaces — huddle rooms and conference rooms — and the AV needs for each type of room.
With the unprecedented effects of the pandemic this past year, millions of office workers relocated to their homes to work. It may have been a completely new experience to many, but several companies discovered that remote work could be just as productive as working in an office if you have the right tools.
Boost Productivity with Simplified Zoom Videoconferencing
In 2020, the pandemic turned the Zoom videoconferencing platform from an excellent business collaboration tool created by a fast-growing startup into a household word. Zoom became the default video conferencing solution for business, socializing and communication.
While casual users may think Zoom is just a video communication app, businesses and organizations know it is a powerful collaboration platform. But many organizations already have existing conference room systems with legacy videoconferencing capabilities. And while many workers are still remote, some employees don't have the option and must work in an office. How can you meld Zoom into your meeting spaces to allow both groups and individuals at your Phoenix, AZ offices to collaborate seamlessly with remote workers and teams anywhere? That’s what Zoom Rooms are all about. Keep reading to see how to integrate Zoom into any meeting space.
SEE ALSO: How Zoom Rooms Solve The 3 Most Common Meeting Pain Points
Watch These Trends as New Workplace Dynamics Continue to Unfold
Needless to say, 2020 was a tumultuous year. It affected almost every aspect of society, from socialization to education to healthcare. And the workplace was not exempted. With the ongoing pandemic, companies large and small are rethinking and reimagining the workplace and how teams get things done.
The trends driving remote work, decreased business travel, and increasing collaboration through online tools are not new, but they were accelerated by the need to maintain social distancing in workplaces. These trends will not slow down in 2021; indeed, we expect Phoenix, AZ businesses to continue to increase investments in conference room automation and collaboration solutions to work more productively and efficiently, in and out of the office. Keep reading for three trends that will continue to stay on the fast track into 2021.
SEE ALSO: How Zoom Rooms Solve The 3 Most Common Meeting Pain Points
Modern, high-quality AV equipment and systems foster better communications, collaboration and productivity in the workplace
The workplace as we know it has changed drastically since the beginning of 2020. Through the end of this year, and moving forward into 2021, we expect to see organizations embracing more remote work and relying heavily on AV systems to nurture communications and collaboration for a dispersed workforce of in-person and at-home workers.
Now is the time to take a second look at the audiovisual equipment in your business’s conference rooms and meeting spaces. As your business adapts to new challenges, your technology should adapt too. Keep reading to discover three signs that indicate it’s time to upgrade the equipment in your Tempe, AZ, meeting spaces.