Picture this: It’s 8:45 AM. Your day is mapped out with back-to-back meetings, a budget review, and a walk-through of the new lobby renovation. Then the call comes in: the AV system in your flagship conference room is down. Not glitchy, not laggy, but completely offline. In fifteen minutes, your executive team is supposed to pitch to a high-profile client. The vendor you used is “on their way,” but it’s already too late to save the impression.

For a facility manager, moments like these aren’t just inconvenient; they’re reputation-shaking. One failed system can throw an entire day, department, or event into chaos. The difference between a crisis and a non-event often comes down to one thing: whether AV maintenance is handled strategically or reactively.

That’s why this first part of our two-part series focuses on the strategic mindset behind AV system maintenance. In Part 2, we’ll get into the nuts and bolts of proactive upkeep and how Comprehensive Service & Maintenance Agreements (CSMAs) keep your facility ahead of the curve. But first, let’s talk strategy.

If you've ever walked into a conference room—or lecture hall—at one location, only to find it works completely differently from the one down the hall (or across the globe), you’re not alone.

Inconsistent AV systems are a silent drain on productivity, budgets, and user satisfaction. And in organizations with multiple offices, campuses, or departments, the problem compounds fast. Whether you're in corporate enterprise, higher education or something else, the message is the same: AV standardization isn't just a nice-to-have—it's a strategic imperative.

In today's fast-paced world, technology plays a crucial role in simplifying our lives. From smartphones to smart homes, the advancements in automation have revolutionized the way we live and work. One such technological innovation is the AV control system. But what exactly is an AV control system, and how does it work? 

As we move towards the year 2025, the demand for seamless integration and control of audiovisual devices is on the rise. Whether it's in corporate boardrooms, educational institutions, or healthcare settings, the need for a user-friendly and efficient AV control system has become paramount. With the vast array of options available in the market, it's important to understand the basics of AV control systems and how they can benefit you.

An AV control system is a centralized platform that allows users to manage and control various audiovisual devices, such as televisions, projectors, speakers, and video conferencing systems, from a single interface. This comprehensive guide will delve into the features, benefits, and future trends of AV control systems, equipping you with the knowledge to make informed decisions when it comes to implementing this technology in your personal or professional spaces. So, let's dive into the world of AV control systems and discover the possibilities that lie ahead in 2025. 

Have you ever started a home improvement project by uttering these famous last words: I bet I can do that myself? Only, you later discover after multiple trips to the hardware store, a string of unforeseen complications, and a lot of swearing that it would have been faster, easier and cheaper to hire a professional in the first place? Now, have you ever been tempted to start an AV integration project the same way? Before you find yourself cursing at your video conferencing system, consider this. Just like you need the right skills and tools to install a new toilet, you need the right skills and tools for a truly successful AV integration and AV integrators have them. Involving them early in the process can help you avoid mistakes and missteps that will be time-consuming and costly to fix later. For example, according to industry standard expert AQAV, the cost of fixing poor quality AV can approach 20 percent of the total cost of the system, while monitoring and maintaining a good quality AV system only costs 2.5 percent of the total purchase price.

Now more than ever before, companies and organizations must continually consider how they can improve communications within their teams. As such, it is no surprise that topics like meeting equity have only increased in their relevance. Despite that, many working professionals still don't have a firm grasp on what meeting equity is and how improving it can benefit just about any organization. For those not yet in the know, this article will give you a quick introduction to what meeting equity is and how to improve it.

For companies in the private sector, updated technology is critical to beating competitors and increasing revenue, so many businesses build their budgets to prioritize AV and IT spending. For public sector organizations, however, updating technology is not so simple. An incremental, year-to-year budgeting process can make large capital investments in technology difficult. And, because government agencies are not profit—or competition—driven, big tech investments can be difficult to justify. However, updated technology and the way it improves business processes, delivery and customer satisfaction should be just as important to the public sector as it is to the private sector. Here are five reasons government agencies and organizations should update their technology.

The old adage “Close enough for government work” is a cheeky way to justify results that almost hit the mark. But when it comes to audiovisual technology solutions, many government agencies don’t come close to having the capabilities they need. That can end up costing governments—and citizens—a lot of money. For example, the Government Accountability Office recently reported that the federal government’s 10 legacy technology systems most in need of modernization cost taxpayers $337 million a year to operate and maintain, while newer systems are must less expensive to manage. The catch is, updating outdated AV is also an expensive proposition, and government agencies and organizations may struggle to find the necessary funding in their year-to-year-budgeting cycle. However, strategic updates to government AV can improve processes and create better experiences for citizens, making government organizations and entities more effective in the long run. Keep reading for insights into the best ways to update your government AV technology.

Your local courthouse or municipal building is a beacon for citizens that want to know more about what’s going on in their community. As the person in charge of audiovisual technology, you’re responsible for many things, including providing access to meetings, assistive listening in public spaces, or emergency notifications. Your audiovisual technology should be easy to use and work every time—especially for emergency meetings. Read on to learn more about AV solutions that can make your job easier and help government officials better serve their constituents.