How to Design a Huddle Room that Gets Results

Collaborative workplaces are the new normal across industries, and technology that supports collaboration isn’t a nice-to-have anymore—it’s a must-have. As outlined in this case study about financial services firm Bradley Wealth, clients also expect updated technology that makes working with your company easy and engaging. But just because employees and clients want and expect to work collaboratively doesn’t mean that it’s always simple or smooth.

Companies of all sizes and across all industries can face challenges when it comes to engaging and impressing clients including running effective meetings, accommodating remote participants, sharing content in real time across multiple locations, and safeguarding privacy in a digital world. Sometimes a company’s physical space can also put up barriers to employee and client collaboration. Traditional conference rooms and board rooms are too big for small teams that want to meet quickly, and open office layouts don’t provide the quiet and privacy you need when consulting with a client, either in-person or on a video call. A huddle room equipped with the right AV tools can solve all your collaboration challenges at once.

COLLABORATION TECH FOR EVERY TYPE OF SPACE

Your office layout likely includes different types of collaboration spaces, including more casual, open gathering spots where teams can meet quickly, as well as more dedicated huddle rooms with walls and doors that offer more privacy but are still designed for small teams and easy collaboration. While your teams will use these spaces differently, the technology requirements to support productivity and overcome common collaboration challenges are much the same. If you are designing a dedicated huddle room or a more casual meeting space, make sure you have these AV tools to ensure collaboration success.

• A display. If teams and clients are sharing and working on content together, they need a place to display it. Make sure the display is the right size for the space, and that it is easy to connect to from any device including laptops and smart phones. A wireless connection is often preferable.
• A mic and a speaker. Meetings nowadays almost always includes participants who aren’t in the room. A soundbar or an individual speaker and microphone will ensure everyone can hear and be heard no matter where they are.
• A camera. Especially in huddle rooms, video collaboration will be a big part of the way you get face-to-face time with clients. You need a camera that can capture everyone in the room—a wide angle is better for small spaces—and provide a clear picture.
• A collaboration software platform. Collaboration means more than just talking to each other. Whether your clients are in your office or across the country, you’ll need to share documents, archive chats, and video chat when you’re not together. The right collaboration software can help you serve your clients how, when, and where it’s most convenient.

Want to see what all this advice looks like when you put it into practice? Don’t hesitate to reach out to our experts at Level 3 Audiovisual — we’re here to answer your question, guide you toward resources, and keep you up-to-date on AV technology. Call us, fill out an online form, or start a live chat below to get in touch! Also, Check out this case study to see how Level 3 Audiovisual helped a financial planning and management firm update huddle rooms in their corporate headquarters with AV technology that drives collaboration and results.