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When You Should Rent AV Equipment

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When You Should Rent AV Equipment

If the only time you’ll wear a tuxedo is on your wedding day, you’re probably better off renting one than buying one. And if your company hosts only one or two events or conferences a year, the same is probably true of the specialized audiovisual (AV) equipment you’ll need to pull it off.

Many AV applications, like meeting room technology and collaboration platforms, require a capital investment and integration expertise, but when it comes to infrequent or specialized AV needs, renting can be best.

Why—and When—Renting AV Equipment Makes Sense

The most common scenario for AV equipment rental are large-scale but infrequent events that require specialized equipment. Here are the top five reasons to consider renting AV technology on such occasions.

  1. Specialized solutions. Your event may require an elaborate or specialized AV solution, but purchasing it for a one-time use isn’t practical for most organizations. And just making do with the AV solutions you have isn’t a great solution either, because they are probably not up to the job. Renting means you get the specialized equipment you need without a major capital expenditure.
  2. Cost of ownership savings. The total cost of ownership for AV equipment goes beyond the initial purchase price. It also includes costs such as maintenance, repairs and storage. For AV equipment you use infrequently, those costs can quickly start to outweigh the benefits of ownership. Renting specialized AV equipment eliminates these ongoing costs.
  3. Trouble shooting. Renting AV equipment means you get access to equipment experts too. When a microphone stops working in the middle of a keynote address or a video screen goes fuzzy mid-presentation, someone is on site to fix it immediately.
  4. Newer, well-maintained equipment. Rental companies want to stay competitive and maintain good reputations, so rental AV solutions are generally well-maintained and in good condition. You get to use the newest and best AV technologies without the cost of overhauling, updating or replacing equipment.
  5. Expert installation. When you rent AV equipment, expert installation is part of the package. That saves you time and effort and also lets you rest easy that everything has been installed correctly and will work the way it should for your event.

Level 3 AV recently partnered with Broadcast Rentals, a video equipment rental and event services company, to expand services and support offerings.

Next Steps

AV needs can vary widely, depending on the event. Some of the AV equipment available to rent from Broadcast Rentals includes:

  • Cameras
  • Tripods
  • Prompters and monitors
  • Lenses
  • Recorders
  • Lighting

For your ongoing AV needs, including video conferencing technology, conference room audio, video walls and simulation services, as well as installation and integration services, a certified integrator can help you identify and deploy the best solution.

Downtown Phoenix Audiovisual Installation at ASU Beus Center for Law

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Downtown Phoenix Audiovisual Installation at ASU Beus Center for Law

Level 3 Audiovisual is Arizona’s leading AV integrator. Working with large, enterprise clients in the Phoenix area, we are transforming the downtown area into a technological powerhouse.

Below, we take a look at one of the AV projects we recently completed in downtown Phoenix.

The Beus Center for Law and Society – 111 E Taylor St. Phoenix, AZ 85004

The Beus Center for Law and Society (formerly known as the Arizona Center for Law and Society) is the new home to the Sandra Day O-Connor College of Law at Arizona State University, as well as several other organizations. ASU is ranked among the top 25 Law schools in the nation as well as being ranked in the top 20 nationwide for job placement. The BCLS space which covers six floors and 280,000 square feet was designed to be inviting, engaging and accessible to anyone of downtown Phoenix’s guests who want to learn more about the law, it’s effects on our daily lives, and the services and resources available through ASU and other BCLS partners.

This Project recently won the “Best Higher Education Project of 2017”

Best Higher Education Project 2017 - Level 3 Audiovisual - CI Magazine


Level 3 Audiovisual was the chosen integrator for the ASU project and did the following work:

Executive Conference Center

  • Featuring a large elliptical table with custom curved projection screens on the inside edge, allows face to face meetings while viewing presentation images on the screen from 20 blended projectors.
  • Three recessed ceiling mounted cameras with voice location automation technology that focuses in on whomever is speaking in the room for video conferencing.

Great Hall

  • 150 seat lecture hall with a 36’ wide motorized projection screen. Two projectors blended to show multi-window imaging capabilities.
  • The great hall is also used for appellate court sessions and live TV broadcasts.

Nanolumens LED Lobby Video Wall

  • Corner wrapping 11.5ft tall by 33ft overall width.
  • Brightness adjusts throughout the day to combat the glaring Arizona sun so the video wall can be seen by people walking down the street.
  • Multi window capability with live video streaming.

Interactive Lobby Video Wall

  • 2×6 interactive video wall.
  • RP Visual swing mounts for easy maintenance.
  • Multiaction interactivity.

Multi-purpose Room (544)

  • Divisible space that opens to outdoor courtyard.
  • Courtyard audio connected to MPR system for overflow or background music.


  • Full mock courtroom with three motorized projection screens and recessed projector lifts.

Lecture Halls and Classrooms

  • Fifty seat to one hundred and twenty seat, teaching spaces with dual projection screens.

Conference areas

  • AMX room schedulers for students and faculty to reserve rooms for meetings.
  • AMX touch panel control systems for one-touch room start up and shutdown.
  • Recessed ceiling mounted projectors.
  • Recessed projection screens.



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